Are you running a non-profit organization? Are you thinking about the next fundraising event to host? Then the charity auction is the best option, which refers to different types of events and based on your firm requirements you must choose the right event for you. It is an exciting and a fun way to motivate donors and it can also support your nonprofit charity to make more money.
Though auctions are a lucrative business, auctions are extremely specialized events with numerous moving parts. Due to this, it is little hard for the nonprofits organization to plan. You must select the right auction type for your company from the several available options and arrangement of an auction needs careful research to get success.
There are different types of auction types and the very popular auctions types include silent auctions, live auctions, and online auctions. The very first step your nonprofit organization wants to do is deciding on the type of auction your organization likes to host.
The second step is you must define the budget and the goal of the event. You must think about all the expenses to host the event from the starting to the end and ensure whether every expense is covered in the budget. Some of the expenses types, you must include in the budget are Staff hours, venue, Auction items, Auction Software, Food and Beverages, Tables, decorations, seating, Entertainment, and other supplies. You can ignore most of the unwanted expenses and if possible you can try to get the man hours or materials donated to reduce the costs.
You must hire the staff team to plan and execute the charity auction ho can work dedicated to the completion of the event. You can consider an auctioneer, auction spotters, procurement committee, event planning committee, auction monitors for your event team.
The next step is obtaining bids for your auction materials and this is the key method of fundraising to your event. The important step in the planning process is soliciting the auction item. You can refer the donor data to decide on which items to solicit.
The fifth step is to decide the date and venue of the event. The event planning team works on arranging the logistics related things to the event. Their primary task is to set the event date and book the venue of the event. It is best to conduct the event at the particular time when most of your guests are likely to be available. You must also consider whether the venue is available for the scheduled date to host the event. It is always better to book the venue about 6-9 months prior to the event.
Then you must concentrate on promoting your auction. You can choose various channels for your auction promotion. The best effective way for the auction promotion is making an auction website. It is cheap, interaction and easy way to promote your organization auction details.
It is the day of your auction you need to execute the auction as planned. Set up the auction using the staff and volunteers and have fun.